15-Mar-2021
Article :013669

This article provides instructions on how to assign delegates who can schedule meetings on your behalf, and how selected delegates can schedule Rainbow Office Video meetings for other Users.

To help with setting up your various meetings, you can set other people to be your delegates so they can schedule meetings on your behalf. You can specify multiple delegates, and the same people can be assigned as delegates by other Users as well. The delegates can only start scheduling meetings on behalf of other users once they have been granted authorization.

 

Authorize delegate(s) who can schedule meetings on your behalf

You can assign up to 40 delegates via the Rainbow Office Video web. On the other hand, you can assign an unlimited number of delegates via the Rainbow Office app (web, desktop, or mobile). Users selected as delegates will receive a corresponding email notification.

 

Rainbow Office Video

1. Log in to Rainbow Office Video.

2. Click the Settings (gear icon) on the upper-right corner of the screen, then click Settings.

3. Click Delegates.

4. Enter the name of the person that will be allowed to schedule meetings on your behalf.

5. Click the name from the search results, then click Add.

6. Repeat steps 4 to 5 to add more delegates as necessary.

7. Click the X button to close the window

 

Rainbow Office app desktop or web

1. Launch the Rainbow Office app in your desktop or go to app.rainbowoffice.com

2. Click Settings (gear icon) on the bottom left corner.

3. Click Video, then click Edit beside Video Settings

NOTE: Ensure that Video Service is set to Rainbow Office Video

4. Click Delegates.

5. Enter the name of the person that will be allowed to schedule meetings on your behalf.

6. Click the name from the search results, then click Add.

7. Repeat steps 5 to 6 to add more delegates as necessary.

8. Click the X button to close the window

 

Rainbow Office mobile app

1. Launch the Rainbow Office mobile app

2. Tap Video.

3. Tap the More (3 dots) button on the upper-right corner.

4. Tap Video meeting settings.

5. Tap Manage delegates.

6. Tap Add delegates.

7. Enter the name of the person that will be allowed to schedule meetings on your behalf. If assigning more delegates, enter the name one by one then select the name from the search results. You can also scroll down the list and select the persons.

8. Tap Add.

9. Tap the Back button on the upper-left corner twice to go back to the Meet screen.

 

Schedule meetings on behalf of other users

Once a person has been set as a delegate, they can now schedule meetings on behalf of that user.

 

Rainbow Office Video web

1. Log in to Rainbow Office Video.

2. Click Schedule.

3. Enter the meeting title.

4. Click the Schedule for drop-down box, then select the person for whom the meeting will be scheduled.

5. Configure the rest of the meeting settings, then select the calendar to be used.

6. Click Schedule.

 

Microsoft Outlook

You can also schedule meetings on behalf of others using Microsoft Outlook if you have the Rainbow Office Video plugin installed.

1. In the Home toolbar, click New Items > Meeting.

2. Click the Add Rainbow Office Video button in the ribbon.

3. If prompted, sign in with your Rainbow Office credentials.

4. Click the Schedule for drop-down box, the select the person for whom the meeting will be scheduled.

5. Configure the rest of the meeting settings.

6. Click Add meeting

 
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Tags - Rainbow Office, Rainbow Office Video, Conference, Outlook, Meeting, Mobile, Video

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