15-Mar-2021
Article :013871

This article provides instructions on how to allow participants to join the meeting without the host in Rainbow Office online account, desktop app, and mobile apps.

For additional security, all scheduled meetings in Rainbow Office Video require the host to be in attendance before participants can join. The host, however, can configure the meeting settings so that participants join earlier than the scheduled time. This is helpful in instances that the host cannot attend the meeting but wants it to continue regardless.

Go to the sections below to learn how set this up in the corresponding settings:

Personal Meeting ID

Scheduled meetings

Microsoft Outlook Plugin

 

Personal Meeting ID

via Rainbow Office online account

1. Log in to Rainbow Office Video

2. Click the gear button, then click Settings

3. Click Personal Meeting ID

4. In Security options, disable the Participants can only join after me option

5. You can click Start to initiate a meeting with the current settings instead

 

via Rainbow Office online account or Phone app

1. Launch the Rainbow Office Phone app

2. Click Settings from the left pane

3. Click Video

4. Click Edit beside Personal Meeting ID

5. In Security, disable the Participants can only join after me option

6. Click Save

 

via Rainbow Office mobile app

1. Launch the Rainbow Office mobile app

2. Tap Video

3. Tap the More (3 dots) button on the upper-right corner

4. Tap Video meeting settings

5. Tap Personal meeting ID

6. In Security options, disable the Participants can only join after me option

7. Tap Back twice to go back to the main screen

 

Scheduled meetings

via Rainbow Office online account

1. Log in to Rainbow Office Video

2. Click Schedule

3. Below Security options, disable the Participants can only join after me option

4. Click Schedule

5. Finish setting up the meeting

 

via Rainbow Office online account or Phone app

1. Launch the Rainbow Office Phone app

2. Click Video

3. Click Schedule

4. In Security, disable the Participants can only join after me option

5. Continue setting up the other meeting settings

6. Click Schedule

 

via Rainbow Office mobile app

1. Launch the Rainbow Office mobile app

2. Tap Video

3. Tap Schedule

4. Enter the meeting title and configure the rest of the settings

5. Disable the Participants can only join after me option

6. Tap the right-arrow or Next

7. Finish setting up the meeting, then tap Add

 

Microsoft Outlook Plugin settings

1. Launch Microsoft Outlook

2. In the Home menu, click New Items, and click Meeting

3. Click Add Rainbow Office Video

4. Enter your login credentials if you are prompted to do so

5. Below Meeting settings, Disable the Participants can only join after me option

6. Click Add meeting

7. Finish setting up the meeting

8. Add the intended meeting participants, then send the email

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Tags - Rainbow Office, Rainbow Office Video, Conference, Meeting, Video

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